1. Name and address of the data controller

The data controller within the meaning of General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Integrated Dynamics Engineering GmbH
Hermannstrasse 9-13
65479 Raunheim
Phone: +49 6142 9400 0
Fax: +49 6142 9400 99
Email: INFO@IDEWORLD.COM
Website: www.mfa.go.ke

2. Contact details of the data protection officer

Mr. Jürgen Rosenow
All-in-Media GmbH
Association for Data Protection and Data Security
Markwaldstrasse 11
63073 Offenbach am Main
Phone +49 69 5699922-0
Email: datenschutz@ideworld.com
Website: www.all-in-media.com

3. Legal basis for the processing of personal data

If we obtain the consent of the data subject to processing of personal data, article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing.

If the processing of personal data is necessary for the fulfillment of a contract of which the data subject is a party, then article 6 (1) (b) GDPR serves as the legal basis for processing. This also applies to processing operations required for execution of pre-contractual measures.

If it is necessary to process personal data in order to fulfill a legal obligation to which our company is subject, then article 6 (1) (c) GDPR serves as the legal basis for the processing.

If processing is necessary to protect the legitimate interests of our company or a third party and if the interest, fundamental rights and fundamental freedoms of the data subject do not outweigh the said interest, then article 6 (1) (f) GDPR serves as the legal basis for processing.

4. Data deletion and storage period

The personal data of the data subject will be deleted or locked as soon as the purpose of the storage expires. Extended storage may follow as provided by the European or national regulations, laws or other official prescriptions of the data controller. Locking or deletion of the data also takes place when a storage period prescribed by the said standards expires, unless there is a need for further storage of the data for contract conclusion or contract fulfillment.

5. Transfer to third parties

In data processing, we are supported by virtue of a processor contract with associated service providers, such as the technical operator of the website (hosting provider).

Depending on the purpose of the processing, we will also transfer data to other companies within our group. The list of companies follows:

INTEGRATED DYNAMICS ENGINEERING INC.
68 Mazzeo Drive Randolph, MA 02368, USA
Phone: 1 781 326 5700
Fax: 1 781 326 3004
Email: SALES-US@IDEWORLD.COM

INTEGRATED DYNAMICS ENGINEERING LTD.
2-14-5 Osakaue, Hinoshi
Tokyo 191-0061, Japan
Phone: +81 42 581 7588
IDE Asia Direct Mail: sales-asia@ideworld.com

Prestosolution
101-1404 Digital Empire Bldg II
88 Sinwon Rd. Yeongtong-gu
Suwon 16681, Korea
Phone: +82 70 7167 8608
IDE Asia Direct Mail: sales-asia@ideworld.com

Robotics and Environmental Controls, Inc
Chuansha Road No. 7348
Pudong New Area, PRC
Phone: +86 138 1895 7114
IDE Asia Direct Mail: sales-asia@ideworld.com

Akribis Systems Pte Ltd.
Blk 5012 TECHplace II
#01-05 Ang Mo Kio Avenue 5
569876 Singapore
IDE Asia Direct Mail: sales-asia@ideworld.com

Otherwise there will be no transfer to other third parties, unless they are bound by a processor contract, a legal basis exists or they are explicitly mentioned.

6. Operation of the website and creation of log files

6.1 Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the requesting device.

The following data is collected there:

  • Information about the browser type and version used
  • Log-in time
  • Requested pages and time spent on each page
  • Operating system of the user
  • Internet service provider of the user
  • IP address of the user
  • Date and time of access
  • Websites from which the user’s system reaches our website
  • Websites accessed by the user’s system through our website

The log files contain IP addresses or other data that may allow an association to a user. This could be the case, for example, if the link to the website from which the user accesses our website or the link to the website to which the user continues contain personal data.

The data is also stored in our system log files. Storage of this data together with the user’s other personal data does not take place.

6.2 Legal basis for data processing

The legal basis for the temporary storage of data and log files is article 6 (1) (f) GDPR.

6.3 Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable the delivery of our website to the device of the user. To do this, the user's IP address must be stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems.

In this context the data is not analyzed for marketing purposes.

For these purposes, the processing of data is of mutual legitimate interest according to Art. 6 para. 1 lit. f GDPR.

6.4 Storage duration

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. If data collection takes place for the provision of the website, then this will happen once the respective session is terminated.

In the event that data is stored in log files, then this will happen after no more than seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or altered, so that the client who retrieved the website can no longer be identified.

6.5 Objection and removal option

The collection of data for the provision of the website and the storage of the data in log files is required for the operation of the website. Consequently, there is no objection option for the user.

7. Use of cookies

7.1 Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser in the user’s computer system. When a user visits a website, a cookie may be stored in the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is revisited.

7.1.1 Technically required cookies

We use cookies to make our website more user-friendly. Some elements of our website require that the requesting browser can be identified even after leaving the site. The cookies contain and submit the following data and information:

A listing of the stored data follows:

  • Date and time of access
  • The visited websites
  • The website from which the user came to the requested website (referrer)
  • Websites that the user calls via referring and external links from our website
  • Time spent on the website
  • The frequency of calling the website
  • Use of website functions
  • The search engine used
  • The system language used
  • Information about the operating system and the type of device used (PC, tablet, smartphone)
  • Information about browser type and browser version used
  • Internet service provider of the user
  • Two bytes of the IP address of the calling system of the user
  • Location of the user (continent, country, region, city)

The data of the users collected in this way are pseudonymized by technical precautions. Therefore, the data cannot be matched to the requesting user. The data will not be stored together with other personal data of the users.

When accessing our website, users are informed by an information banner about the use of cookies for analysis purposes and are referred to this privacy policy. There it is also indicated that the storage of cookies can be prevented in the browser settings.

When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. There is also a reference to this privacy policy.

7.2 Legal basis for data processing

The legal basis for the processing of personal data using cookies is article 6 (1) (f) GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes in case of corresponding consent of the user is article 6 (1) (a) GDPR.

7.3 Purpose of the data processing

The purpose of using technically necessary cookies is to make the use of websites easier for the users. Some features of our website cannot be offered without the use of cookies. For these features it is necessary that the browser is recognized even after leaving the site.

We require cookies for the following use cases:

  • Company
  • Name
  • Address (street, house number, city, zip code, federal province / state, country)
  • Region
  • Telephone
  • Fax
  • Email
  • Message

At the time of sending the message, the following data is also stored:

  • Date and time of access
  • The visited websites
  • The website from which the user came to the requested website (referrer)
  • Websites that the user calls via referring and external links from our website
  • Time spent on the website
  • The frequency of calling the website
  • Use of website functions
  • The search engine used
  • The system language used
  • Information about the operating system and the type of device used (PC, tablet, smartphone)
  • Information about browser type and browser version used
  • Internet service provider of the user
  • Two bytes of the IP address of the calling system of the user
  • Location of the user (continent, country, region, city)

The software runs exclusively on the servers of our website. A storage of the personal data of the users takes place only there. No transfer of the data to third parties takes place.

The software is set so that the IP addresses are not completely stored but 2 bytes of the IP address are masked (Ex .: 192.168.xxx.xxx). In this way, an assignment of the shortened IP address to the calling computer is no longer possible.

9.2 Legal basis for the processing of personal data

The legal basis for the processing of personal data of the users is article 6 (1) (f) GDPR.

9.3 Purpose of the data processing

The processing of the personal data of the users enables us to analyze their surfing behavior. By analyzing the obtained data, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. For these purposes, the data processing is in our legitimate interest, as per article 6 (1) (f) GDPR. The anonymization of the IP address sufficiently takes into account the interest of the users in protection of their personal data.

9.4 Storage duration

The data will be deleted as soon as they are no longer needed for our logging purposes.

In our case, this happens after 12 months.

9.5 Objection and removal option

Cookies are stored on the computer of the user and transmitted by it to our site. Therefore, you, as a user, have full control over the use of cookies. By changing the settings in your browser, you can disable or restrict the transfer and use of cookies. The cookies that are already saved can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to fully use all the functions of the website.

We offer our users the option of opting out of the analysis process on our website. For this you must follow the appropriate link. In this way, another cookie is placed on your system, which signals our system not to save the data of the user. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.

For more information on the privacy settings of the Matomo software, see the following link: https://matomo.org/docs/privacy/.

10. Tools to optimize the website

10.1 Script Libraries, Google web fonts

In order to present our content in a correct and graphically appealing way across all browsers, our website uses script libraries and font libraries, such as: Google web fonts (https://www.google.com/webfonts/). Google Fonts is a service of Google Inc. ("Google"). Google web fonts are transferred to the cache of your browser to prevent multiple loading.

The integration of these web fonts is done by a request to a server, usually a Google server in the USA. The server will receive the information, which of our websites you have visited. Also, the IP address of the browser of the website visitor device is stored by Google. For more information, see the Google Privacy Policy, which you can access here:

www.google.com/fonts#AboutPlace:about www.google.com/policies/privacy/

If the browser does not support Google web fonts or prohibits access, the content will be displayed in a standard font.

11. Rights of the data subject

If your personal data is being processed, you are a data subject for the purposes of GDPR and you have the following rights towards the data controller:

11.1 Right to information

You may request a confirmation from the data controller, whether we process your personal data. If such processing takes place, you can request the following information from the data controller:

  • the purposes for which the personal data are processed;
  • the categories of processed personal data;
  • the recipients or categories of recipients to whom the personal data concerning you have been disclosed or are still being disclosed;
  • the planned duration of the storage of personal data concerning you or, if specific information is not available, criteria for determining the duration of storage;
  • the existence of the right to request from the data controller rectification or deletion of personal data concerning you or the right to restriction of processing or to object to such processing;
  • the right to lodge a complaint with a supervisory authority;
  • all available information on the source of the data if the personal data are not collected from the data subject;

You have the right to request information on whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you can request the information on the appropriate guarantees in connection with the transfer as per article 46 GDPR.

11.2 Right to rectification

You have a right to rectification and / or amendment by the data controller, if the personal data concerning you are incorrect or incomplete. The data controller must make the rectification without delay.

11.3 Right to restriction of processing

You may request the restriction of processing of personal data concerning you under the following conditions:

  • if you contest the accuracy of personal data concerning you, for a period of time that enables the data controller to verify the accuracy of your personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and requests the restriction of their use instead;
  • the data controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
  • you have objected to processing pursuant to article 21 (1) GDPR pending the verification whether the legitimate reasons of the data controller prevail over yours.

If the processing or personal data concerning you has been restricted, such personal data shall only be processed - with the exception of storage - with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction on processing has been limited as per the above conditions, the data controller will inform you before the restriction is lifted.

11.4 Right to deletion

11.4.1 Deletion obligation

You have the right to request from the data controller the deletion of personal data concerning you without undue delay and the controller has the obligation to delete this personal data without undue delay, as long as one of the following grounds applies:

  • The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  • You revoke your consent, on which the processing was based, and there is no other legal basis for processing.
  • You object to the processing as per article 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing as per article 21 (2) GDPR.
  • The personal data concerning you were processed unlawfully.
  • The erasure of personal data concerning you is required in order to fulfill a legal obligation in accordance with the legislation of the European Union or the legislation of the Member States applicable to the data controller.
  • The personal data concerning you have been obtained in relation to the services offered by the information association as per article 8 (1) GDPR.

11.4.2 Deletion of information by third parties

If the data controller published the personal data concerning you and is obliged pursuant to article 17 (1) GDPR to delete the personal data, then the data controller, taking account the available technology and the cost of implementation, shall take reasonable measures, including technical measures, to inform data controllers processing the personal data that you, as the data subject, have requested that they delete all links to those personal data or copies or duplications of those personal data.

11.4.3 Exceptions for deletion

The right to deletion is not available if the processing is required:

  • for exercising the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing by Union or Member State law to which the data controller is subject or for the execution of a task carried out in the public interest or in the exercise of official authority vested in the data controller;
  • for reasons of public interest in the area of public health in accordance with points (h) and (i) of article 9 (2) as well as Article 9 (3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with article 89 (1) GDPR in so far as the right referred to in paragraph a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  • for the establishment, exercise or defense of legal claims.

11.5 Right to information

If you have made use of the right to rectification, deletion or restriction of processing by the data controller, it is obliged to notify all recipients to whom personal data concerning you have been disclosed of such rectification or deletion or restriction of processing, unless this proves to be impossible or involves disproportionate costs.

You have a right to be informed about these recipients by the data controller.

11.6 Right to data portability

You have the right to receive personal data concerning you, which were provided to us, in a structured, widely used and machine-readable format. In addition, you have the right to transfer this data to another data controller without hindrance by the data controller to which the personal data have been provided, provided that

  • the processing is based on a consent as per article 6 (1) (a) GDPR or the article 9 (2) (a) GDPR or on a contract pursuant to article 6 (1) (b) GDPR and
  • the processing is carried out by automated means.

In exercising the right to data portability pursuant to paragraph 1, you have the right to have the personal data concerning you transmitted directly from one controller to another, as long as technically feasible. Freedoms and rights of other persons may not be affected.

This right to data portability does not apply to processing of personal data that is necessary for the execution of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

11.7 Right to object

At all times and on grounds relating to your particular situation you have the right to object to processing of personal data concerning you, as long as the processing is based on point (e) or (f) of Article 6 (1) GDPR, including profiling based on those provisions.

The data controller shall no longer process the personal data concerning you, unless the data controller demonstrates compelling legitimate grounds for the processing which prevail over your interests, rights and freedoms and unless the processing serves for the establishment, exercise or defense of legal claims.

Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for purposes such as marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes.

In the context of the use of information association services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

11.8 Right to withdraw consent within the meaning of data protection regulation

You have the right to withdraw your consent within the meaning of data protection regulation at any time. The withdrawal of consent shall not affect the lawfulness of processing based on the consent before its withdrawal.

11.9 Automated individual decision-making, including profiling

In general, we don’t perform any automated decision-making within the meaning of article 22 GDPR.

11.10 Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, when you are convinced that the processing of personal data concerning you violates GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to article 78 GDPR.